Students are responsible for knowing and following the policies and regulations stated in this catalog and for satisfying all degree requirements. Guidance should be obtained from an advisor, but final responsibility remains with the student.
The fall and spring semesters, each 16 weeks long, are divided into two eight-week terms. Some courses run across the entire semester, while other more concentrated courses run for the eight-week term. This modular schedule may facilitate students' arrangements for internships, overseas study courses, and other field experiences.
For continuing students, early registrations are scheduled in advance of the start of each semester. New students may register during the Orientation week prior to the start of each semester.
Although there are two terms in each semester, registration is for the semester as a unit. The normal number of credit hours carried during a semester is 16, with a range from 12 to 18. A minimum of 12 credit hours a semester must be carried to be classified as a full-time student, to be permitted residence in the residence halls, to participate in the Work Program, and to receive financial aid. A student must maintain an average of 16 credit hours each semester in order to accumulate a total of 128 hours required for graduation in eight semesters. Students wishing to take more than 18 credit hours during any one semester (maximum 22) must obtain permission, in writing, from the Registrar or the Vice President for Academic Affairs. There is a fee per credit hour for any hours beyond 18. All courses for which the student is registered at the end of the first four days are counted in the course load for the semester.
A student who plans to withdraw from a term or semester course after the Add/Drop period in the first term of a semester should be certain that adding another course in the second term will not result in more than 18 credit hours for the semester.
A course is not officially dropped from a student's record without completion of the Add/Drop form, signed by the student's academic advisor and the instructor of the course that is being dropped, and submitted to the Registrar by the appropriate date. It is the student's responsibility to know and follow these procedures.
Students not present at the first class meeting of a term may lose their places in the class if the class has a waiting list.
The first four (4) days of each term are the official Add/Drop period, during which courses may be added or dropped. Following this period, no student will be permitted to register for a new course. Courses dropped during that period will not appear on the student's record.
The College considers the act of registering for any course to constitute a commitment on the part of the student to make a mature and responsible effort to succeed and to allow others the opportunity to succeed. Therefore, upon recommendation of the instructor and at the discretion of the Vice President for Academic Affairs, a student will be subject to administrative withdrawal from a class at any time during the semester if that student has guaranteed a course grade of F by failing either to attend a sufficient number of class meetings or to submit a sufficient quantity of graded work, or has engaged in verbal abuse or the threat of physical violence or any other conduct disruptive to class meetings. Students should review course syllabi for descriptions of disruptive behavior. Administrative withdrawal during the first four weeks of a term course or the first nine weeks of a semester course will result in the assignment of the grade of "AW." Subsequent administrative withdrawal will result in the grade of "AF." Students who are actively enrolled in fewer than 12 credits as a result of administrative withdrawal will not be allowed to reside in college housing. Students subject to 12 or more credits of administrative withdrawal in a semester may, at the discretion of the Vice President for Academic Affairs, be suspended from the college. Administrative withdrawal and suspension decisions made by the Vice President for Academic Affairs are subject to appeal to the Scholastic Standards Committee. The student should contact the Chair of the committee within 24 hours of notification by the VPAA to initiate such action.
Any course dropped following the Add/Drop period will remain on the student's permanent record and is counted in the course load for the semester as hours attempted. If the course is dropped before the end of the first four weeks of a term course, or the first nine weeks of a semester course, a grade of "W" (withdrawn non-punitive) will be assigned. Withdrawing from any course following the fourth week of a term course or the ninth week of a semester course will automatically result in a grade of "WF" (withdraw failing), regardless of the student's performance in the course. A grade of "WF" is figured as an "F" in the calculation of the GPA. A grade of "W" will not figure in the calculation of the GPA. For withdrawal from the college, see also Withdrawal and Charge Policy.
Because of the Modular Academic Calendar, it is possible to withdraw from a 16-week semester course or an eight-week term course in the first term of a semester, and add another eight-week term course in the second term of the semester. There is a charge if the combination of course withdrawal and the addition of another course results in a semester course load of more than 18 credit hours. (See Course Load.)
From the second semester of attendance, students may elect to register for a Pass/Fail grade in any course which is not applied toward
1) the major, 2) Triad Education credit, or 3) teacher certification.
A form for registering for a course on a Pass/Fail basis may be obtained at the Registrar's Office. (This form must be turned in to the Registrar's Office by the end of the Add/Drop period.) The maximum number of courses taken for Pass/Fail is five and no student shall be permitted to elect more than one such course per semester. There are some courses classified as Pass/Fail by departmental action, but this does not alter the above statement in regard to student selection of other courses.
Instructors may supervise individual independent study courses at their own discretion. Such studies may not duplicate a course offered during the current academic year, and the maximum for any student is four independent study credit hours per semester. Ordinarily, first-year students may not register for independent studies. Exceptions must be recommended by the department chair and approved by the Vice President for Academic Affairs. A proposal for independent study must be signed by the instructor, department chair, and academic advisor, and filed in duplicate with the Registrar. Forms are available in the Registrar's Office. The completed proposal must be submitted to the Registrar's Office no later than the end of the Add/Drop period. Independent studies do not fulfill Triad Education Program requirements.
A grade of incomplete may be reported if at the end of the term a small amount of work remains unfinished and the student has made arrangements with the instructor to complete the work. A student has two weeks within the following term to complete the work in a course for which a grade of incomplete has been reported.
A student who believes that a grade has been reported incorrectly should consult the instructor for correction of a possible error. In exceptional cases, the student may contest the grade record through a written appeal to the Vice President for Academic Affairs, whose decision in the matter shall be final. Copies of all relevant information must accompany this written appeal: papers, tests, syllabi, etc. The deadline for contesting a grade is the end of the second week of the following term. In the case of a spring semester or term four course, the deadline for contesting a grade shall be the end of the second week of term one of the following academic year.
Courses, up to a total of 13 credit hours, may be repeated to raise the grade. No course may count more than once for credits toward graduation. In the case of a repeated course, both grades will appear on the student's transcript, but the higher grade will be counted in the GPA.
At the end of each term, grades will be reported to the Registrar. Mid-semester grades and final grades for terms 1 and 3 may be viewed by the student on-line using the student's personal identification number. A final grade report will be sent to the student and to the student's advisor at the end of each semester. If the student is under 18 or is still classified as a dependent (for income tax purposes), the report may be sent to parents or guardians.
To increase the chances of academic success and to emphasize the need for class participation in order to learn effectively at Warren Wilson College, class attendance is required of all students classified by the Registrar's Office as freshmen. Each instructor will determine the appropriate penalties for nonattendance, and will include a written attendance policy in the course syllabus. It is the student's responsibility to know and follow the attendance policy.
First Semester -- 0-13 credit hours
Second Semester -- 14-27 credit hours
First Semester -- 28-43 credit hours
Second Semester -- 44-59 credit hours
First Semester -- 60-75 credit hours
Second Semester -- 76-91 credit hours
First Semester -- 92-107 credit hours
Second Semester -- 108 + credit hours
Grades are assigned the following numerical values:
A, A+ 4 grade points
A- 3.7 grade points
B+ 3.3 grade points
B 3.0 grade points
B- 2.7 grade points
C+ 2.3 grade points
C 2.0 grade points
C- 1.7 grade points
D+ 1.3 grade points
D 1.0 grade points
D- 0.7 grade point
F Failure 0 grade points
W Withdrawn Passing Not Included
WF Withdrawn Failing 0 grade points
P Passing Not included
Grade points are figured by multiplying the number of course credit hours by the numerical value assigned to the grade received in that course.
Pass/Fail courses are an exception. P (pass) credit hours are ignored when calculating a GPA. F (fail) credit hours are included in the GPA calculation.
The Scholastic Standards Committee meets each semester and examines the grades of any student whose semester GPA or cumulative GPA falls below 2.00.
For first time students attempting 1-16 semester credit hours: if the GPA falls below 1.00, the Scholastic Standards Committee will recommend suspension, and the Vice President for Academic Affairs will confirm the suspension. If the GPA falls between 1.00 and 1.60, these students will be placed on academic probation for the following semester. Each student on academic probation must complete a plan for corrective action and submit it to the Director of Academic Support Services and must earn a semester GPA of 2.0 or better in the probationary semester. Students failing to meet these standards in the probationary semester will be recommended for academic suspension.
Guidelines for Academic Probation and Suspension
Semester Credit Hours Attempted:
1-16, 17-32, 33-64, 65-80, 81-96, 97-128
GPA for Academic Probation:
1.60, 1.75, 1.85, 1.92, 1.96, 2.00
GPA for Academic Suspension:
> 1.00, 1.60, 1.75, 1.85, 1.92, 1.96
Should the grades of any student who has completed at least 16 semester credit hours fall at or below 1.00 in any given semester, the Scholastic Standards Committee will consider suspension regardless of the cumulative GPA. The Vice President for Academic Affairs will confirm any recommendation for suspension.
If a student is suspended for the first time, the student may apply for readmission after one semester. If the student is suspended a second time, permanent suspension is recommended.
If a student has six or more hours of incomplete grades in any given semester, the Scholastic Standards Committee will consider academic probation regardless of the information contained in table above. However, if the incomplete course work is satisfactorily completed by the stated deadline and the student's GPA returns to the non-probationary range in the table above, the probationary status will be removed.
Being placed on Academic Probation signifies that the student's academic work is unsatisfactory, and indicates that the student's highest priority should be to devote time and energy toward raising the academic performance to a satisfactory level. Thus, the following conditions apply for a student who is on Academic Probation: 1. It is recommended that a student on academic probation avoid courses that require unusual time commitments and avoid time-consuming extracurricular activities. The student must work closely with the academic advisor to plan an appropriate course load and schedule, and meet regularly with the advisor throughout the semester to monitor academic progress. Enrollment in EDU 116 College Academic Skills is highly recommended, as is utilization of other relevant college services and resources. 2. A student on academic probation may register for a maximum of 16 credit hours per semester. Courses in which a grade of F was received may be repeated (maximum of 13 credit hours; see Repeating Courses). 3. A student on academic probation may not participate as a member of a College committee or student government. 4. A student on academic probation may not represent the College as a member of an athletic team. 5. For purposes of calculating the GPA for students on academic probation, incomplete grades will be calculated using the grade that will be earned if the student does not complete the course material. The instructor reports this grade when submitting an incomplete grade.
Warren Wilson College is committed to maintaining a positive learning environment promoting student academic excellence and personal development. Various departments on campus have procedures allowing a student to work through disagreements on decisions made by members of a specific office that directly affect the student. The student should first seek an informal solution directly from the office or staff member in question.
If after informally seeking a solution to a problem, the student wishes to formally appeal a specific administrative decision, he/she should contact the appropriate chief administrator and submit a typed and signed letter detailing the specific concern or grievance using the following procedure:
To request an exception to an academic regulation, procedure, or deadline, please complete the Student Petition for Exception form available at the Office of the Registrar, Laursen Building, ext. 2086.
If a student believes that a grade has been reported incorrectly, the student should first consult the instructor to correct a possible error. In exceptional cases, the student may contest a grade record through a written appeal to the Vice President for Academic Affairs, whose decision in the matter shall be final. Copies of all relevant information must accompany this written grade appeal: papers, tests, syllabi, etc. The deadline for contesting a grade is the end of the second week of the following term. In the case of a spring semester or term four course, the deadline for contesting a grade is the end of the second week of term one of the following year.
Students with a concern or complaint about their academic advisement, registration, or other academic issues, including an action based upon academic policy, procedures, or deadlines, should contact the Vice President for Academic Affairs, Laursen, ext. 2083.
Students with a general complaint pertaining to student policies, procedures, or student life personnel should provide a written statement outlining the nature of the complaint to the Dean of Students, Dodge House, ext. 3800.
Students who experience any form of sexual, racial, disability, or other harassment by their current or past work supervisor must report such incidents to the Dean of Work, Log Cabin, ext. 3019. For any incident involving an employee of the College, the Dean of Work shall refer such incidents to the College's Director of Human Resources, Ogg, ext. 2048, for appropriate action under the College's anti-harassment policy and procedures for employees.
Student complaints concerning sexual, racial, disability, and other harassment by an employee should be filed with the Director of Human Resources, Ogg, ext. 2048. When the charge of harassment is by one student against another student the complaint should be filed with the Dean of Students, Dodge, ext. 3800.
Students with concerns or complaints pertaining to Admissions should contact the Dean of Admission, Alumni/Admission, ext. 2073.
Students with concerns or complaints pertaining to Financial Aid should contact the Vice President for Business and Finance, Ogg, ext. 2056.
Students with concerns or complaints about any of the chief administrators should contact the President, Ogg, ext. 2070.
In every instance the appropriate individual will investigate the complaint, seek an equitable solution, and report back to the student in a timely manner.
Letters of complaint shall be kept for a period of ten years in the Chief Administrators' offices and be available to accrediting agencies.