Academic Policies and Regulations


2.3.01 – Advanced Placement (AP) Credit

Academic credit may be granted to enrolled students dependent on the score received on College Board Advanced Placement tests. Refer to chart 2.3.01.1 to determine the required score, amount of credit, General Education fulfillment, and/or course equivalent. To receive credit for examinations taken, request that the testing service send official scores directly to Warren Wilson College.


2.3.02 – International Baccalaureate (IB) Credit

Academic credit may be granted to enrolled students dependent on the score received in the Higher Level (HL) International Baccalaureate (IB) exams. No academic credit is awarded for Subsidiary Level (SL) IB exams. Refer to chart 2.3.02.1 to determine the required score, amount of credit, General Education fulfillment, and/or course equivalent. To receive credit for any examination taken, request that the testing service send official scores directly to Warren Wilson College.


2.3.03 – Student Responsibility

Students are responsible for knowing and following the policies and regulations stated in this catalog and for satisfying all degree requirements. Guidance should be obtained from an advisor, but final responsibility remains with the student.


2.3.04 – Modular Academic Calendar

The fall and spring semesters, each 16 weeks long, are divided into two eight-week terms. Some courses run across the entire semester, while other more concentrated courses run for the eight-week term. This modular schedule may facilitate students’ arrangements for internships, overseas study courses, and other field experiences.


2.3.05 – Registration and Course Load

For continuing students, early registrations are scheduled in advance of the start of each semester. New students may register during the Orientation week prior to the start of each semester.

Although there are two terms in each semester, registration is for the semester as a unit. The normal number of credit hours carried during a semester is 16, with a range from 12 to 18. A minimum of 12 credit hours a semester must be carried to be classified as a full-time student, to be permitted residence in the residence halls, to participate in the Work Program, and to receive financial aid. Students must maintain an average of 16 credit hours each semester in order to accumulate a total of 128 hours required for graduation in eight semesters. Students wishing to take more than 18 credit hours during any one semester must obtain permission, in writing, from the Registrar or the Vice President for Academic Affairs. No more than 22 credit hours may be taken per semester. There is a fee per credit hour for any hours beyond 18. All courses for which students are registered at the end of the first four days of the semester are counted in the course load for that semester.

Students who plan to withdraw from a term or semester course after the Add/Drop period in the first term of a semester should be certain that adding another course in the second term will not result in more than 18 credit hours for the semester.


2.3.06 – Adding and Dropping Courses

Courses may be dropped from the student schedule via CampusWeb during the first four days of the semester or term.

Students not present at the first class meeting of a term may lose their places in the course if the course has a waiting list.

The first four days of each term are the official Add/Drop period, during which courses may be added or dropped. Following this period, no student is permitted to register for a new course. Courses dropped during that period do not appear on student records.


2.3.07 – Administrative Withdrawal

The College considers the act of registering for any course to constitute a commitment by students to make a mature and responsible effort to succeed and to allow others the opportunity to succeed. Therefore, upon recommendation of the instructor and at the discretion of the Vice President for Academic Affairs, a student is subject to administrative withdrawal from a class at any time during the semester if that student has guaranteed a course grade of F by failing either to attend a sufficient number of class meetings or to submit a sufficient quantity of graded work, or has engaged in verbal abuse or the threat of physical violence or any other conduct disruptive to class meetings. Students should review course syllabi for descriptions of disruptive behavior. Administrative withdrawal during the first four weeks of a term course or the first nine weeks of a semester course results in the assignment of the grade of “AW.” Subsequent administrative withdrawal results in the grade of “AF.” Students who are actively enrolled in fewer than 12 credits as a result of administrative withdrawal are not allowed to reside in college housing. Students subject to 12 or more credits of administrative withdrawal in a semester may, at the discretion of the Vice President for Academic Affairs, be suspended from the college. Administrative withdrawal and suspension decisions made by the Vice President for Academic Affairs are subject to appeal to the Scholastic Standards Committee. Students should contact the Scholastic Standards Chair within 24 hours of notification by the Vice President for Academic Affairs to initiate such action.


2.3.08 – Withdrawing from a Course

Any courses from which students withdraw following the Add/Drop period remain on their permanent records and are counted in the course load for the semester as hours attempted. If a student withdraws from a course before the end of the first four weeks of a term course, or the first nine weeks of a semester course, a grade of “W” (withdrawn non-punitive) is assigned. Withdrawing from any course following the fourth week of a term course or the ninth week of a semester course automatically results in a grade of “WF” (withdraw failing), regardless of the student’s performance in the course. A grade of “WF” is figured as an “F” in the calculation of the GPA. A grade of “W” does not figure in the calculation of the GPA. For withdrawal from the college, see also Withdrawal and Return of Aid Policy (Section 1.06).

Because of the Modular Academic Calendar, it is possible to withdraw from a 16-week semester course or an eight-week term course in the first term of a semester, and add another eight-week term course in the second term of the semester. There is a charge if the combination of course withdrawal and the addition of another course results in a semester course load of more than 18 credit hours (see Registration and Course Load, Section 2.3.05).

Students who earn a grade of “F” for a course because of academic dishonsty may not be awarded a “W” for the course.


2.3.09 – Pass/Fail Grades

Some courses are classified as Pass/Fail by departmental action.

Elective Pass/Fail: From the second semester of attendance, students may elect to register for a Pass/Fail grade in any course which is not applied toward the major or Triad Education requirements.

A form for registering for a course on a Pass/Fail basis may be obtained at the Registrar’s Office. This form must be submitted to the Registrar’s Office by the end of the Add/Drop period. The maximum number of courses taken for elective Pass/Fail is five and no student is permitted to elect more than one such course per semester.


2.3.10 – Independent Study

Instructors may supervise individual independent study courses only with permission of the Vice President for Academic Affairs. Such studies may not duplicate a course offered during the current academic year, and the maximum for any student is four independent study credit hours per semester. First-year students may not register for independent studies. A proposal for independent study must be signed by the instructor, department chair, academic advisor, and library director (or a designated representative) and presented to the Vice President for Academic Affairs.

Forms are available in the Registrar’s Office. The completed proposal must be submitted to the Vice President of Academic Affairs PRIOR TO the first day of the term or semester. Independent Studies do not fulfill General Education requirements.


2.3.11 – Incomplete Grades

A grade of incomplete may be reported if at the end of the term a small amount of work remains unfinished and the student has made arrangements with the instructor to complete the work. Students have two weeks within the following term to complete the work in a course for which a grade of incomplete has been reported.


2.3.12 – Academic Honesty

For the sake of personal integrity and for maximum educational benefit, students must be scrupulously honest about their work. All violations of academic honesty should be reported to the Vice President for Academic Affairs, including cases that have yet to be investigated.

  1. The instructor is responsible for creating a learning environment that fosters critical thinking and that encourages honest work from students.
  2. At Warren Wilson College, students are expected to be honorable. Cheating on examinations or quizzes, forging signatures, turning in work which is wholly or in part not their own material without clearly and accurately giving the credit to the originator are all reprehensible forms of dishonesty in a scholarly society.
  3. It is the responsibility of all students to make every effort that their actions are above reproach during an examination or in the performance of work that is supposed to be original. Students who knowingly allow others to copy or use their work are also culpable.
  4. It is the responsibility of each student to avoid any act intended to advance the opportunities of one or more persons by limiting the opportunities of another person or persons.
  5. Instructors announce to each class at the first meeting, and include in the course syllabus, the instructor’s policy with respect to cheating and plagiarism. In the case of a clear infraction, the student earns, at the very least, a grade of zero on the work or examination in question. Further consequences may include automatic failure for the course, or recommendation to the Vice President for Academic Affairs for suspension. Students who earn an F for the course because of academic dishonesty may not be awarded a “W” for the course during the first four weeks of the term or the first nine weeks of the semester.


2.3.13 – Contested Grades

Students who believe that a grade has been reported incorrectly should consult the instructor for correction of a possible error. In exceptional cases, students may contest the grade record through a written appeal to the Vice President for Academic Affairs, whose decision in the matter shall be final. Copies of all relevant information must accompany this written appeal: papers, tests, syllabi, etc. The deadline for contesting a grade is the end of the second week of the following term. In the case of a spring semester or term four course, the deadline for contesting a grade is the end of the second week of term one of the following academic year.


2.3.14 – Repeating Courses

Courses, up to a total of 13 credit hours, may be repeated to raise the grade. No course may count more than once for credits toward graduation. In the case of a repeated course, both grades appear on students’ transcripts, but only the higher grade is counted in the GPA.


2.3.15 – Grade Reports

At the end of each term, grades are reported to the Registrar. Students may view their mid-semester and final grades on-line using their personal identification numbers.


2.3.16 – Class Attendance

To increase the chances of academic success and to emphasize the need for class participation in order to learn effectively at Warren Wilson College, class attendance is required of all students classified by the Registrar’s Office as freshmen. Each instructor determines the appropriate penalties for nonattendance and includes a written attendance policy in the course syllabus.


2.3.17 – Classification

Freshman

First Semester – 0-13 credit hours

Second Semester – 14-27 credit hours

Sophomore

First Semester – 28-43 credit hours

Second Semester – 44-59 credit hours

Junior

First Semester – 60-75 credit hours

Second Semester – 76-91 credit hours

Senior

First Semester – 92-107 credit hours

Second Semester – 108 + credit hours


2.3.18 – GPA (Grade Point Average)

Grades are assigned the following numerical values:

15-16 Grade Point Averages table

P (pass) credit hours are ignored when calculating a GPA. F (fail) credit hours are included in the GPA calculation. GPAs are calculated by semester and are cumulative on the transcript. Grade points are figured by multiplying the number of course credit hours by the numerical value assigned to the grade received in that course, summing these products and dividing by the total number of credits.


2.3.19 – Probation and Suspension

The Scholastic Standards Committee meets after each semester and examines the grades of any student whose semester GPA or cumulative GPA falls below 2.00. Semester GPAs below 1.0 result in suspension, in any given semester, regardless of the cumulative GPA. Cumulative GPAs are assessed using the following table:

15-16 Probation & Suspension table

Academic Probation: Student receive an e-mail from Scholastic Standards and/or the Office of the Registrar if placed on Academic Probation. Being placed on Academic Probation may impact Financial Aid (refer to section 1.05 for the Financial Aid policy). Probation signifies that a student’s academic progress is unsatisfactory. The following conditions apply for students who are on Academic Probation:

  1. Students on academic probation may register for a maximum of 16 credit hours per semester.
  2. Students on academic probation may not participate as a member of a College committee or student government.
  3. Students on academic probation may not represent the College as a member of an athletic team.

In addition, students must work closely with their academic advisors to plan an appropriate course load and schedule, avoid time-consuming extracurricular activities, and to monitor academic progress. Enrollment in EDU 117 College Academic Strategies for Triad Learning Effectiveness is highly recommended, as is utilization of other relevant college services and resources. Courses in which a grade of F was received may be repeated (maximum of 13 credit hours; see Repeating Courses, (Section 2.3.14).

Academic Suspension and Appeals: If suspended based on the above academic policy, students receive an e-mail from Scholastic Standards and/or the Office of the Registrar. If it is a student’s first academic suspension and if the student is in good standing with the other major areas of the College, the Scholastic Standards Committee may offer the student an opportunity to appeal the suspension. Students receive information about the appeal process within the e-mail informing them of their suspension. They have one week to submit their appeal electronically and must follow all the guidelines provided in the e-mail.

The Scholastic Standards Committee reviews appeals and makes recommendations to the Vice President for Academic Affairs. Appeals that are granted may result in Academic Probation (see above). Students who do not appeal or for whom the appeal is not granted are recommended for suspension. Notifications of suspension are first made by e-mail to the student e-mail account and then a hard copy is mailed to the student’s permanent address. Students who are suspended for the first time may apply for readmission after one semester. For students suspended a second time, permanent suspension is recommended. The Vice President for Academic Affairs confirms any recommendations regarding suspension.


2.3.20 – Student Complaint Policy and Procedure

Warren Wilson College is committed to maintaining a positive learning environment promoting student academic excellence and personal development. Various departments on campus have procedures allowing a student to work through disagreements on decisions made by members of a specific office that directly affect the student. The student should first seek an informal solution directly from the office or staff member in question.

After informally seeking a solution to a problem, students wishing to formally appeal a specific administrative decision should contact the appropriate chief administrator and submit a typed and signed letter detailing the specific concern or grievance using the following procedure: complete the Student Petition for Exception form available at the Office of the Registrar to request an exception to an academic regulation, procedure, or deadline.

Students who believe that a grade has been reported incorrectly should consult the instructor for correction of a possible error. In exceptional cases, students may contest the grade record through a written appeal to the Vice President for Academic Affairs, whose decision in the matter shall be final. Copies of all relevant information must accompany this written appeal: papers, tests, syllabi, etc. The deadline for contesting a grade is the end of the second week of the following term. In the case of a spring semester or term four course, the deadline for contesting a grade shall be the end of the second week of term one of the following academic year.

Students with a concern or complaint about their academic advisement, registration, or other academic issues, including an action based upon academic policy, procedures, or deadlines, should contact the Vice President for Academic Affairs.

Students with a general complaint pertaining to student policies, procedures, or student life personnel should provide a written statement outlining the nature of the complaint to the Dean of Students.

Students who experience any form of sexual, racial, disability, or other harassment by their current or past work supervisor must report such incidents to the Dean of Work. For any incident involving an employee of the College, the Dean of Work shall refer such incidents to the College’s Director of Human Resources for appropriate action under the College’s anti-harassment policy and procedures for employees.

Student complaints concerning sexual, racial, disability, and other harassment by an employee should be filed with the Director of Human Resources. When the charge of harassment is by one student against another student the complaint should be filed with the Dean of Students.

Students with concerns or complaints pertaining to Admission should contact the Dean of Admission.

Students with concerns or complaints pertaining to Financial Aid should contact the Vice President for Business and Finance.

Students with concerns or complaints about any of the chief administrators should contact the President.

In every instance, the appropriate individual will investigate the complaint, seek an equitable solution, and report back to the student in a timely manner.

Letters of complaint shall be kept for a period of ten years in the Chief Administrators’ offices and be available to accrediting agencies.