Pew Learning Center & Ellison Library


POLICY AND PROCEDURES ON USE OF LIBRARY ROOMS

GENERAL POLICY

Guiding principle: We wish to make the facilities in the library as accessible as possible to our campus public for academic purposes.

The main objective for these rooms is provision of library services to our patrons. This includes formal and informal instruction and group study. Other uses may be scheduled as well if they do not conflict with the accomplishment of the primary objective for the room. More specific information for each room is listed below. Generally, small study rooms may not be reserved for any reason; no library room is available for regular classroom meetings; only the Kessinger Room and the Library Conference Room are available for campus committee meetings.

All rooms in the library have wireless access and are equipped with at least one wired network connection. The McGuire Instructional Room has a desktop computer with DVD capabilities, a videocassette player, and digital overhead projection. Personal laptops or tablets can be connected to the overhead projector. A VGA cable is supplied in the room. If you require a different type of adapter, we suggest that you bring your own. For tablets, you will need to bring an adapter to connect the tablet to the VGA cable. The Kessinger Study Room has a large TV monitor, a videocassette player, and a DVD player. There are two desktop computers in the Cole Study Room. Three of the four small study rooms on the main level and the Library Conference Room have large-screen TV monitors. One of the study rooms on the main level has an antenna for network television reception. The library does not provide any other audio-visual equipment for the rooms.

Only the McGuire Instructional Room, Kessinger Study Room, and Library Conference Room can be darkened. All rooms have individual temperature and fan speed controls.

No food is allowed in these rooms unless specifically approved by the library director for a calendared event. Food planning and cleanup are the responsibility of the requester. Furniture arrangements are also the responsibility of the requester. Users are responsible for cleaning up and returning rooms to their original configuration.

We expect all users to be careful of the rooms. Please use only the white boards and dry erase markers. PLEASE DO NOT TAPE, THUMB TACK, OR OTHERWISE ATTACH ANYTHING TO THE MAPLE WALLS.

All reservations must be scheduled beforehand by contacting:

BK Segall (x3064) to reserve a room without use of equipment. (Please refer to rooms specifics below before calling).

David O. Bradshaw (x3059) to reserve the McGuire Room when using equipment. (Please refer to room specifics below and to the McGuire Room Equipment Checklist before calling). Reservations require at least one day notice.

Heather Stewart Harvey (x3062) to reserve Cole for a campus event (Please refer to the Library Event Policy prior to calling).

ROOMS AVAILABLE

A. McGuire Instructional Room

Function: Designed for library instruction given by the library faculty. May be requested by classroom faculty for occasional use when the built-in equipment is needed. The McGuire Room remains locked unless in use for instruction or scheduled events, with the following exceptions: (1) The Writing Center uses the room twice a week, as posted on the door. 2) The room is available on request by groups of two or more students when all other study rooms are in use and there are no other scheduled events for the room. Students may ask to use the room at the reference desk, where a staff member will take a student I.D. from the responsible party and give the student a sheet outlining proper use of the room. When students are finished with the room, library staff will return the student I.D. after a quick inspection of the room. Individual students may also use the room to practice for presentations. Users may connect their own laptops or tablets to the projector, but are responsible for returning the equipment to its regular configuration after use. A VGA cable is supplied in the room. If you require a different type of adapter, we suggest that you bring your own. For tablets, you will need to bring an adapter to connect the tablet to the VGA cable.

Capacity: Eight to ten two-person student desks. Chairs and tables are normally in lecture room arrangement, but may be arranged in various other configurations such as conference setting, sets of multiple tables put together to accommodate group work, etc.

Features: Has digital projector mounted from ceiling. Has three white boards and one manually controlled projection screen. Built-in wiring to accommodate data transfer from the library PC to digital projector. Equipment can handle videocassettes, DVDs, Internet resources, and files on the library PC and the campus network. The library netbook lab is located in the McGuire Room. This equipment is reserved for use in library instruction by library faculty.

Library staff opens the McGuire room for authorized, scheduled events. The room users are responsible for notifying the librarian when the class/meeting is over so she/he can lock up.

David O. Bradshaw, or another member of the library faculty or staff, will help faculty set-up the library PC, videocassette player, or DVD player in the McGuire Instructional Room if this equipment is needed. At least one day notice is required.

It is especially important that the McGuire Room be kept in a clean and orderly fashion so that it is always available for the next class or group. Besides what is previously noted in this policy, we ask the following: clean all white boards; turn off the computer and projector; place trash in trash can and recyclables in recycling bin; and clean surfaces of tables as needed.

B. Kessinger Study Room

Function: Designed primarily for group study. Is large enough for a small seminar class to use upon occasion. May be reserved for campus committee meetings.

Capacity: Has two conference tables accommodating approximately 8 - 10 persons.

Features: Has one white board, a TV monitor, a videocassette player, and a DVD player. A VGA cable to connect laptops and tablets to the TV monitor may be checked out at the circulation desk. If you require a different type of adapter, we suggest that you bring your own. For tablets, you will need to bring an adapter to connect the tablet to the VGA cable.

C. (4) Small study rooms on main level

Function: Designed as small group study rooms. These rooms cannot be reserved. Prior to mid-terms and end-of-semester exams, groups have priority of use over individuals.

Capacity: Have 1 four-person table and four chairs.

Features: All four rooms have a large white board. Three of the rooms have a large-screen TV monitor. A VGA cable and adapter to connect personal laptop/tablet to TV monitor may be checked out at the circulation desk. If you require a different type of adapter, we suggest that you bring your own. For tablets, you will need to bring an adapter to connect the tablet to the VGA cable. One room has an antenna for network television reception.

D. Cole Study Room

Function: Designed primarily as a quiet study room for use during hours library is open and as an all-night study room during the academic year. May also be used for scheduled events such as literary discussions, reports from student trips, etc. if the session is open to the campus public (see Library Event Policy for details). May also be used for small receptions such as during alumni weekend.

Capacity: Has 3 four-person tables and four rocking chairs. A few additional chairs may be brought in from other areas of the library.

Features: Has restroom, two desktop computers and emergency phone.

When the library is closed, the use of this room is reserved for current WWC students, faculty, and staff (no visitors, please).
While the library is open, the library Visitors Policy applies.

E. Library Conference Room (Lower Level)

Function: Designed primarily for library staff and crew meetings, but may also be reserved for campus committee meetings. Prior to mid-terms and end-of-semester exams, groups have priority of use over individuals.

Capacity: Has one conference table accommodating approximately 8-10 persons.

Features: Has one white board, a large-screen TV monitor, and adjacent "mini-kitchen." A VGA cable and adapter to connect personal laptop/tablet to TV monitor may be checked out at the circulation desk. If you require a different type of adapter, we suggest that you bring your own. For tablets, you will need to bring an adapter to connect the tablet to the VGA cable. Kitchen can be isolated from the Conference Room.

PROCEDURES

All reservations must be scheduled beforehand by contacting:

BK Segall (x3064) to reserve a room without use of equipment. (Please refer to rooms specifics below before calling).

David O. Bradshaw (x3059) to reserve the McGuire Room when using equipment. (Please refer to room specifics below and to the McGuire Room Equipment Checklist before calling). Reservations require at least one day notice.

Heather Stewart Harvey (x3062) to reserve Cole for a campus event (Please refer to the Library Event Policy prior to calling).

EQUIPMENT LOCATED OUTSIDE THESE ROOMS

The library does not serve as a campus media center. However, we do have modest equipment in the library loft. We have one combination TV monitor / videocassette player / DVD player and three TV monitors connected to DVD players. Earphones are available at the Circulation Desk.

Approved by library faculty and staff, November, 1999
Edited slightly, December 1, 1999
Revised, Summer 2001
Revised, January 2005
Revised, May 2011
Revised, November 2012


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