Purchasing Home Page

Welcome to the Purchasing Department at Warren Wilson College.

We are the first office located inside the brown FMTS building found on the lower part of campus.

 

So what does Purchasing do exactly?

Well, when someone wants to buy an item from a vendor on their campus budget they come to us. We have a standardized Purchase Order form that must be filled out for each purchase made. These forms consist of three copies: a white copy that stays in our office, a yellow copy which you keep until the order is complete, and a pink copy for your records.

We have a standardized Purchase Order form that must be filled out for each purchase made. These forms consist of three copies: a white copy which stays in our office, a yellow copy which you keep until the order is complete, and a pink copy which is for your records.

 

Once someone fills out a PO form, our office will assign that particular vendor-account transaction a PO number. This makes the transaction easier to track. We will then acquire all of the remaining necessary approvals and order the item(s), if indicated, or send you your copies so you can place the order, giving the PO number to the vendor.

 

Once the items are received; please indicate how many of each item were received by your department, have the budget manager sign and date the bottom of the yellow copy of the PO on the line labeled "RECEIVED BY", and then return the yellow copy to our office along with any packing slips or other accompanying documents.

 

Our office will then match the PO form up with any incoming invoices, double check to make sure the order is complete, process, and perfect the paperwork before sending it to the Accounting Department for payment.

 

We here in the Purchasing Department at Warren Wilson College are strongly dedicated to providing the best customer service possible. If there are any questions about the PO form, how our office works, past purchases, present transactions, or even future orders, please do not hesitate to contact us either by phone, email, or by simply stopping by our office in FMTS.

 

Sincerely,

Your friendly, local Purchasing Dept.

Deborah Anstrom – Supervisor

June Seifert – Volunteer

Janelle Matesich – Crew Member

Ming Huang – Crew Member

Rae Lipton – Crew Member

 

Telephone – 1 (828) 771-3750

Email – purchasing@warren-wilson.edu