FAQ’s about the Office of the Registrar


 

  1.     How do I get an Official Transcript?
  2.     How do I withdraw from a class?
  3.     How do I add a class?
  4.     What’s a petition and How do I submit one?
  5.     When can I declare a major?
  6.     How do I declare a major?
  7.     Is this where I reset my CampusWEB password?
  8.     When is my registration time?
  9.     How do I see what classes are available to register for?
  10.     How does the waitlist work?
  11.     How many credits can I take per semester?
  12.     How do I re-take a class?
  13.     How do I audit a class?
  14.     Can I take classes at UNC-Asheville or Mars Hill College?
  15.     How do I apply for an Independent Study?
  16.     How do I apply for academic credit for an internship?
  17.     When’s the Deadline?
  18.     When should I turn this form in?
  19.     Is this Accounting?
  20.     Do I turn Senior Letters in at the Registar’s Office?
  21.     How do I apply for a Leave of Absence?
  22.     How do I check/see my progress in getting my degree?
  23.     How do I get credit for Summer School courses taken at other institutions?
  24.     How do I register for Warren Wilson’s Summer School?
  25.     How do you decide which classes transfer to Warren Wilson?
  26.     Where is the Registrar’s Office and how can I contact you?
  27.     When are you open?


1. How do I get an Offcial Transcript?

You can get an official transcript sent to you or the college/employer who needs it by filling out the Transcript Request Form, which you can get online here: http://www.warren-wilson.edu/~registrar/Registrar_Forms.php , or by coming by the Registrar’s Office. It costs $5 dollars per undergraduate transcript, $7.50 per MFA transcript and it takes about three days for it to be processed and sent out.



2. How do I withdraw from a class?

You withdraw from a class by using the Withdrawal form, which you can only get from the Registrar’s Office. Fill out the form and get both your advisor and the professor to sign. Remember that there are consequences for a withdrawal that would leave you with less than 12 credits overall. If you are not enrolled in at least 12 credits, your financial aid and on-campus living situation may be compromised. However, you can add classes to make up for the credits you’ve lost which brings us to…



3. How do I add a class?

During Registration and Add/Drop periods, you add your classes online via CampusWEB. If you want to add a waitlisted or restricted class, you need an add form, which again you must come by the Registrar’s Office to get. Fill out the form and get your professor to sign it. You cannot add more than 18 credits in a semester without paying overtime hours. Add/Drop periods happen during the first 4 days when the semester or term begins. In this period, you can add/drop classes online without penalty. It is only for waitlisted classes that you need an add form, or if you are adding the class after the deadline, known as a late add, for which you need a petition, which leads us to…



4. What’s a petition and How do I submit one?


A petition is a form that requests an exception to the rules, such as taking more classes in a semester than is allowed or to add a class after the add/drop period. THESE ARE NOT GIVEN OUT WILLY-NILLY. A petition is submitted to the Registrar’s Office for consideration. The sooner you submit one the better your chances are if you missed a deadline.



5. When can I declare a major?

You can declare a major at any time; however you must declare one by registration for your junior year, or during your second semester as a sophomore. If you do not declare a major by then, you will not be allowed to register for fall semester classes.



6. How do I declare a major?

You can declare a major by picking up a major declaration form from the Registrar’s Office. On this form you can also change your advisor and declare a minor.

 

7. Is this where I reset my CampusWEB password?

Yes. You need to bring your Campus ID so we can validate who you are, and then we will give you a temporary password so you can log in to CampusWEB. Once you have done that, you can change your password in CampusWEB so it is easier to remember.



8. When is my registration time?

Your registration time depends on how many credit hours you have completed at the time of registration. It does NOT include the current semester’s hours because you have not completed them yet. Seniors register first, then second-semester juniors, first-semester juniors, second-semester sophomores, first-semester sophomores, and then freshmen. Registration occurs during a single week, but it remains open after the week if you need to add or drop classes.



9. How do I see what classes are available to register for?

By going to your CampusWEB account, you can see a schedule of classes being offered for the next semester. A list is also available on the Inside page. Once you are actually registering, there will be sidebars next to the class that tells you the information you need to know about the class, including time, professor, number of students enrolled and the limit that can enroll. There is an add button the right that you click and this registers you for the class once you hit submit. Hit the Submit button ONLY once. A notification will tell you if you are being put on the waitlist.



10. How does the waitlist work?

You are placed on the waitlist for a class if the class you want is full but you still wish to take it. Once the new semester starts, you pick up an add/drop form from the Registrar’s Office and take it to class with you. While you may be enrolled in a different class in case you cannot add the class you want, you go to the waitlisted class. Before or after class, approach the professor about adding his or her class. Get them to sign the form and then bring it by the Registrar’s Office. This will allow us to override the class limit and add you to the class. Once the add/drop period is over, those still on the waitlist will most likely not be in the class, unless they submit a petition.



11. How many credits can I take per semester?


You can take anywhere from 12-18 credits to be enrolled full-time at Warren Wilson. Twelve is the absolute minimum, if you drop below 12  your work, scholarships, and housing will be in jeopardy. Eighteen is the most you can take and still pay the standard tuition. You may petition to go over 18, but  credit beyond 18 is billed an additional tuition charge ($725 for the Fall of 2013). Students may not enroll in over 22 credits in a semester.



12. How do I re-take a class?

If you do not do well in class the first time around, and if you need it to graduate, you can retake a class. You register for it online like you would any other class, but it is best to come by the Registrar’s Office and make us aware you are repeating the class. No course may count more than once for credits toward graduation. You can only repeat a total of 13 credit hours.



13. How do I audit a class?

Auditing a class means you sit in on a class and participate in all assignments but you are not receiving credit for that class. To audit a class, simply talk to the instructor and get their permission. Please note that studio art classes and applied music lessons cannot be audited, as this takes space and resources away from students seeking credit for those classes.



14. Can I take classes at UNC-Asheville or Mars Hill College?

Yes you can. Thanks to a cross-registration consortium agreement, a full-time Warren Wilson student may take one class free of charge at UNC-Asheville or Mars Hill College. Typically the classes you are allowed to take at UNCA/MHC are courses not offered at Warren Wilson, such as German or Ballet. To take classes, pick up a cross-registration form from the Registrar’s Office or download one at http://www.warrenwilson.edu/~registrar/Registrar_Forms.php.

Fill it out and turn it in, and the Registrar’s Office will take care of the rest. However, you are not guaranteed a spot in the class. It works like a waitlist, and priority is given to UNCA students.



15. How do I apply for an Independent Study?

You can apply for an Independent Study if you are not a first-year student. Forms are available in the Registrar’s Office. You cannot duplicate a class already being offered during the current academic year, and you can only register for a maximum of 4 independent study credit hours in a semester. The Vice President for Academic Affairs reviews all applications. The form must be signed by the supervising instructor, the department chair, the student’s academic advisor, and the library director. The form must be turned in prior to the first day of the term or semester. Independent study courses do not meet General Education requirements.



16. How do I apply for academic credit for an internship?

Come by the Registrar’s Office and pick up an Academic Internship Learning Credit form. Get your faculty supervisor, department chair, and site supervisor to sign the form. The credit hours from the internship depend on the major. Check with your major department chair to find out how many hours they offer.



17. When’s the Deadline?

Deadlines vary based on semester, terms, and the actual event or form the deadline is for. But as a general rule:




18. When should I turn this form in?

No matter what form it is, for anything, it is always better to turn it in sooner rather than later.



19. Is this Accounting?

No. The Registrar’s Office is not Accounting. The Accounting office is located on the second floor of Ogg, which is right next door to Laursen. Financial Aid is also in Ogg, on the first floor.



20. Do I turn Senior Letters in at the Registar’s Office?

No. You can pick up the prompt for the Senior Letter, but the hard copy must be turned in to the head of the department of your major. You do email an electronic copy to the Registrar’s Office after submitting it to the department chair.



21. How do I apply for a Leave of Absence?

Come by the Registrar’s Office and pick up a LOA form. This form must be signed by your advisor. Then go to Accounting and pay the registration fee for when you return, effectively holding your spot for the next semester. You can only go on a Leave of Absence two semesters in a row without having to reapply for admission. LOA Students keep their registration priority.



22. How do I check/see my progress in getting my degree?


A new application of CampusWEB called Degree Audit will be available starting in the Fall of 2013. This software will allow you to see which classes you need to take to complete your major and which GE’s you need to meet to graduate. This also includes a What-if Screen, in which you can see what classes you would need to take if you wanted to change your major.



23. How do I get credit for Summer School courses taken at other institutions?

Come to the Registrar’s Office and pick up a Pre-Approval form. Print off   course descriptions of the classes you are planning to take and the Registrar will determine if the class is acceptable to transfer back to Warren Wilson.



24.  How do I register for Warren Wilson’s Summer School?

During Registration, go to My Registration on your CampusWEB screen and click the bubble for the summer term you wish to enroll in. From there, you simply register for classes like you normally would for the Fall or Spring Semester.



25.    How do you decide which classes transfer to Warren Wilson?

Provided a student earns a grade of C or better, we accept classes that are comparable to a class at Warren Wilson. Some classes in fields we don’t offer will not transfer, such as engineering classes, but most liberal arts classes will. If we cannot compare the class to a Wilson class, we will ask you to submit a course description. Some classes will also meet General Education requirements. Keep in mind however that we only accept a maximum of 64 credits from a 2 year institution such as a community college. Additionally to earn a Warren Wilson College degree, students must complete at least 32 semester hours at the junior or senior level.



26.  Where is the Registrar’s Office and how can I contact you?

The Registrar’s Office is on the second floor of the Laursen Administrative    Building. We have a nice window so we’re easy to find. You can contact us via the window, email (registrar@warren-wilson.edu) or over the phone at (828) 771-2086.



27.  When are you open?

The Registrar’s Office is open Monday through Friday from 8am-12pm and 1pm-5pm. Times and days will vary over holidays and breaks.