Joyce Milling, Director of Residence Life, Ext. 5813, Dodge House
Crystal Ebert, Area Coordinator, Ext. 3726, Sunderland Office
Megan Letchworth, Area Coordinator, Ext. 2071, Dodge House
Leigh Manuel, Area Coordinator, Ext. 2091, Vining C
Josh Jacobs, Area Coordinator, Ext. 5849, Dorland Office
The residential philosophy at Warren Wilson College supports a cohesive community of workers, teachers, and learners, striving to create a comfortable and supportive living environment that is conducive to learning and growing. One of the most unique features of Warren Wilson is its strong campus community. WWC is a residential campus; 90% of students and many faculty and staff members live on campus. Any full time student is eligible to live in campus housing. If a student falls below 12 credits at anytime during the semester or is no longer fully engaged in 12 credits of academic work, he or she will need special permission from the Dean of Students to remain in a college residence hall.
Warren Wilson believes that residence halls should be environments that support learning, build community, respect diversity, and encourage responsibility. Area Coordinators (ACs), Resident Directors (RDs), and Resident Assistants (RAs) enforce those policies and practices that make this possible. They also respond to emergencies, advise and refer students, request repairs and maintenance, facilitate hall meetings, and sponsor social, recreational, and educational programs.
New students are assigned to rooms based on available space and the information submitted on their New Student Questionnaire and First Year Experience Survey. Interests and lifestyle information is also used to match roommates. New students are also housed in clusters by their first year seminars in order to create smaller intentional communities within the first year halls. While every effort is made to honor preferences, no guarantees can be made.
Continuing students have the option of re-claiming their room for the next year, or entering the room selection process to select a new room. Those who wish to stay in their current rooms have first preference; class seniority is then followed in selecting rooms. Day students requesting to live on campus and students returning from Leave of Absence or who are re-admitted students, will be assigned as new students and their seniority will not be considered as priority in room assignments or in the selection process.
The Warren Wilson housing staff makes every effort to match roommates and honor housing preferences but there are no guarantees. Whenever a disagreement arises, we encourage students to work out their differences and come up with a solution amenable to both parties. If students are unable to resolve conflicts on their own, Resident Assistants and Resident Directors are available to help and mediate if needed. If a resolution is still unattainable, students are also encouraged to seek assistance from Area Coordinators, Director of Residence Life, and the Counseling Center staff.
Single rooms, other than those designated as permanent singles, cannot be guaranteed until all students are assigned housing. Students with documented medical needs that substantially limit a major life activity have first priority. Single rooms are then assigned on seniority, based on the total number of credit hours earned as determined by the college registrar. Contact the Housing Office for specific requirements and eligibility for a single room. There is an additional cost of $775 per semester for each single room.
Those students who wish to apply for single rooms based on documented medically-related reasons should visit the Housing website or contact the Educational Access Coordinator, to find out what documentation is necessary. Only those rooms designated as singles by the Housing Office will be available for medical singles and the $775 charge will apply. In rare cases when submitted documentation expressly states that a single room is required for medically-related reasons, the single room charge can be waived.
Room changes will not be permitted during the first or last two weeks of classes each semester. This allows the housing staff to identify empty spaces and stabilize occupancy records. When changing rooms, you must obtain written authorization from the Housing Office or your Area Coordinator. Changing rooms without approval is not permitted, and could result in conduct action and a fine. A room change is not complete until you check out of your old room with your current RD and into your new room with your new RD. Room changes for first year students to buildings other than Sunderland and/or Vining will only be approved in extreme cases.
During the academic year: if you wish to change rooms during a semester, you should first discuss your situation with your RD or RA. If there is a roommate conflict, they might be able to help you and your roommate figure out how you can continue to live together. If, after this discussion, you still want to move, contact your Area Coordinator who will tell you the options that are available.
Between fall and spring semesters: Students may request to move to a different room for the spring semester following the pre-registration period in the fall. Seniority (class standing) is the guiding principle. Details will be posted on student-l emails and communicated at hall meetings. If you request a move, you must follow the listed checkout and check-in policies and your move must be completed before you leave for break.
If you wish to live in the same room for another year, a process known as re-claiming, you can request to do so if your roommate is staying as well or if you have found a new roommate. In some cases, housing designations for an area may be changed and it may not be possible for a student to keep the same room. In those cases the student will be offered an alternative room. If you wish to move, you can take part in the housing selection process. Seniority (class standing) is the guiding principle. Roommate pairs have preference over students without roommates.
In some circumstances, a student's room choice must be changed. If enrollment dictates or repairs require that part of a residence hall be changed or closed, you may be assigned a new room. If you did not sign up with a roommate or your roommate decides not to attend WWC, the Housing Office may assign you to a new room. If you find yourself without a roommate during the semester (and moving was not in relation to misconduct in the room), you will have the following options:
The Housing Office keeps a list of people in need of a roommate. If you do not choose either of these options by the specified deadline, the Housing Office can assign a new roommate for you or ask you to relocate at any time. If someone is assigned to your room, you may not refuse to permit that person to move in. If you refuse a roommate, you could be charged for a single room.
Only students with on campus work contracts may continue to live on campus over fall, winter, and spring breaks. If a student applies for and is denied either a work contract or service trip, they may request to stay on campus. Requests must be submitted at least one week prior to the break. Any student who is on conduct probation cannot hold a break period work contract and therefore may not live in campus housing over breaks. Students found living in campus housing without permission will be fined and asked to leave.
Over Winter Break, for security and to conserve energy, students with on campus work contracts may be asked to move into one residence hall. Graduate students and faculty in the Master of Fine Arts Program in Creative Writing will live in Sunderland, Vining, ANTC, Sutton, Stephenson and Shepard over breaks. WWC students who live in these buildings will need to clear one side of their room before leaving for winter break to accommodate these students and faculty.
Warren Wilson College is deliberately a residential community. It is desired that most students live on campus throughout their enrollment to allow them to be fully engaged in the life of the college and the Triad
Students who wish to live off campus should submit an application for change in residential status available in the Housing Office. Those applications will be reviewed by a committee with representatives from student life and the work program and will be approved based on residence hall capacity. Preference will be given to seniors and juniors with consideration of work program needs and aspects of the residential community. Student teachers and full-time interns are automatically approved for day student status if they seek it. There is a day student fee of $1000 per year. Day student status for first year students will be approved only when one of the following is true for the student:
Students wishing to move off campus during a semester must submit an application for a change in residential status available in the Housing Office. There is a charge of $100 to change status during the semester.
Residence Halls open for new and transfer students the first scheduled day of orientation. Students cannot move in early. If a special accommodation is necessary, the student must make this request to the Housing office via email. Continuing students may begin to check-in for each semester the Sunday before classes resume starting at 1pm, these dates will be posted on the Academic Calendar.
Each time you move into a room, you must check-in with a Residence Life staff member and complete the appropriate paperwork. The check-in process includes completion of a Room Condition Report and signing for your room key(s).
Room Condition Reports: At check-in you will be given a Room Condition Report and will be asked to inspect your room and note the presence of furnishings and any damages or defects. It is your responsibility to verify that all room and furniture damages are recorded on your Room Condition Report. This report will be used when you check-out for comparison and to assess charges. Damages not noted on the Room Condition Report will be charged to the occupants of the room upon check out. For your personal protection, you should complete a Room Condition Report and have your room inspected by a Residence Life staff member each and every time you check-in or check out of a room.
At the end of the academic year and each time you change rooms, you must check-out of your room. To avoid charges you must:
A complete list of charges is available from the Housing Office or Facilities Management. Charges can range from $5 to hundreds of dollars depending on damages.
Damage to common areas of the residence halls resulting in repair and maintenance costs affects the entire community. You are therefore encouraged to exercise care in your living environment and to be aware of and report those who do not. Because we believe in the importance of community respect and responsibility, any damages to the common areas for which the responsible individual(s) cannot be determined will be assessed and billed equally amongst all members of that community. The process of community assessment is the final option, should all attempts by the community to identify the responsible person(s) be unsuccessful. If students are found responsible for destroying or defacing college property, they will face conduct action and will be required to make restitution for the damages. Students are also reminded that they are responsible for their guests and can be held responsible for damages caused by their guests. Guests should be escorted by their student host at all times in order to minimize situations that would reflect negatively on the student host.
Warren Wilson College is not responsible for theft or damage to your possessions. We strongly recommend that you lock your room whenever you aren't there, even if you only leave for a few minutes. In addition, we recommend that you check with your insurance agent to see if your possessions at college are, or can be, covered by a homeowner or renter's policy.
Warren Wilson College strives to maintain the safest environment possible for all members of the community and is continuing to take steps to improve campus safety to achieve this goal.
All residence halls are protected by access card locks that allow only members of the Warren Wilson community and escorted guests to enter. At check-in you will be issued a key to your room. Do not loan or give your key or ID card to another student or guest. Report lost or misplaced room keys and ID cards immediately. It is very important for the security of all residents to make sure that doors are never propped open. It is the responsibility of each resident to follow this guideline and close doors that are propped. It can also be dangerous to provide access to the building to people that you do not know.
Residence hall staff is on duty from 7pm to 7am and are trained and responsible for maintaining the safety and security of the residence halls. This includes enforcing fire safety policies, responding to emergencies, and reporting concerns. In addition, the college has a trained security crew (Public Safety) staffed by students, and supervised by full-time security staff that patrols the campus. Public Safety is responsible for maintaining the safety of the campus, enforcing campus motor vehicle regulations, assisting with traffic and crowd control at campus events, responding to emergency calls, and providing crime prevention information.
According to North Carolina General Statue 14-286, it is unlawful for any person or persons to wantonly and willfully give or cause to be given, or to advise, counsel, or aid and abet anyone in giving a false alarm of fire, or to break the glass key protector, or to pull the slide, arm, or lever of any station or signal box of any fire alarm system, except in case of fire. It is also unlawful to willfully misuse or damage a portable fire extinguisher, or in any way willfully interfere with, damage, deface, molest, or injure any part or portion of any fire alarm, fire-detection, smoke-detection, or fire-extinguishing system.
Fire safety equipment (alarms, extinguishers, smoke detectors, sprinklers) is to be used only to warn people that a fire exists or to attempt to put out a fire. Do not disable a door closer (which could prevent safe passage out of a building) or remove the battery from the smoke detector in your room. If your smoke detector needs a new battery or your door closer doesn't work properly, contact your RD immediately. These violations of NC Statues are Conduct Board level offenses. Fines and housing probation are recommended sanctions.
When a fire alarm sounds in a residence hall, everyone must immediately evacuate the building and remain outside at the designated assembly area until the RD or RA takes a head count. Permission to re-enter the building is given by the Swannanoa Fire Department. The fire department must be called regardless of the cause of the alarm.
Fire Alarm Protocol: Sound Alarm. Evacuate. Call 911. Call Public Safety.
Required fire drills are held each semester. When an alarm sounds, leave your room, close the door and proceed to the nearest safe building exit. Go to the designated assembly area and remain there until the RD and RAs can account for everyone. Residents will be alerted when the building is safe for re-entry.
Candles, incense, incense holders, string lights, lava lamps, non-regulation halogen lamps, lamps with multiple arms and plastic shades, oil lamps, kerosene heaters, electrical heaters, space heaters, flammable liquids, fireworks, ammunition, or other flammables are not permitted in the residence halls. Do not drape or hang material over lampshades or light fixtures. No air conditioners, appliances with open coil elements, or large refrigerators are permitted. Use heavy-duty fusible power strips instead of extension cords. Hallways and stairwells must be kept clear (no shoes, bikes, furniture or trash). Do not prop open fire doors. Never block the exit door to your room. Violations of fire safety rules will result in conduct action. Because of the significant fire danger, discharging fireworks inside a building will result in immediate loss of housing.
North Carolina state law prohibits weapons and fireworks on the grounds of any educational institution, including the entire Warren Wilson campus. Prohibited items include guns, rifles, dynamite or other explosives, bombs, grenades, mines, bowie knives, dirks, daggers, slingshots, switchblade knives, blackjacks, metal knuckles, fishing or hunting knives, BB guns, stun guns, martial arts weapons, archery equipment, crossbows, or any other weapon not listed above. Pocket and pen knives are allowed, but use common sense.
Do not prop or otherwise interfere with the secure closure of exterior doors. Do not share or loan your access card or room key with anyone. Meet guests and delivery people at the front door. Lock your room when you leave (however briefly) and when you are sleeping. The College is not responsible for theft or damage to your possessions. Check with your parent's insurance agent to see if you are covered by their homeowner's policy. It is recommended that you invest in renters insurance if you are not covered otherwise. Report any suspicious persons to Public Safety or the Residence Life staff member on duty (ext. HELP or call Public Safety supervisors' cell phone: 230-4592).
Living in a residence hall is a privilege. You may lose this privilege through conduct sanctions if it is necessary to protect the rights and privileges of others. You are responsible for what occurs in your room. If you knowingly permit your roommate (or another person) to break college rules, local, state, or federal law, you may also be sanctioned. All residence hall policies reflect college policies which are outlined in Section 6, please reference this section for additional information.
Consumption and possession of alcohol by persons under the age of 21 is not permitted. Consumption or possession of open containers of alcohol is not permitted in the residence halls EXCEPT in student rooms and in designated public areas during an authorized event. Public areas where alcohol is not permitted include residence hall kitchens, common areas, hallways, patios and porches and courtyards. Common source containers of alcohol (kegs, beer balls, etc.) empty or full are permitted on campus only when approved by a college official through the event registration process and they are never permitted in residence halls, even if empty.
Students who choose to use alcohol are responsible for their own behavior and any use of alcohol that is associated with behavior that is disruptive to the community will be considered a more serious violation of the alcohol policy. Disruption includes requiring assistance from others due to excessive intoxication or behavior which is disruptive to the peace through noise or other nuisance behavior. Any behavior connected with the use of alcohol which compromises the safety of self or others through violence, harassment or the use of a vehicle under the influence will be seen as the most serious alcohol policy violation. Irresponsible use of alcohol, such as drinking games, contests and other activities, binge drinking and activities that promote the rapid consumption of alcohol such as pre-loading/gaming, are not permitted in the residence halls. This includes such activities as beer pong, beer Olympics, and hall crawls.
Anyone under the legal age of 21 may not brew or attempt to brew, or possess brewing equipment with the intent of brewing, alcoholic beverages.
Residence hall staff will document violations of the alcohol policy.
For safety reasons, students are not permitted on the balconies or roofs of any campus building including residence halls.
Fire Safety prohibits the storage or parking of bicycles in hallways, on porch railings, in common areas or anywhere they might impede the entrance or exit to a building or room. Students are encouraged to store and park their bike in available bike storage rooms or on bike racks found outside the residence halls.
Cable TV service is provided in common rooms of some residence halls. Students are prohibited from splicing into the cable system or running cable wires to unauthorized areas including student rooms.
Students are responsible for the furniture in their room. All college furniture must stay in the students room. The college does not provide storage for furniture. Replacement costs of any room furniture not accounted for at the end of the year will be charged to the resident student as well as a re-installment fee of $100. Additionally, common area furniture should not be removed from any common areas.
Cleaning and maintenance of common areas and common bathrooms in the residence halls is taken care of by a student cleaning work crew that reports to a Facilities Management supervisor. Specialized residence maintenance is done by the appropriate Facilities Management crew (Carpentry, Locksmith, Building Services, Electric, etc.). However, you are responsible for keeping your room clean. Residence Life Staff will conduct room inspections at least once per semester to ensure fire safety, health and cleanliness. Students are expected to keep their rooms in clean and orderly condition. Students in each residence hall are also responsible for taking trash out to the trash sheds and keeping common area kitchens clean.
Students who live in Dorland, the Schafers, and the Village are responsible for maintaining the cleanliness of their suite bathroom. Regular health and safety inspections will be conducted and habitual violations could result in conduct action or a change in living assignment.
If something is broken and needs to be repaired, ask your RD to submit a work request. In an emergency, call Facilities Management Customer Service, ext. 3074 (day) or Residence Life staff on duty (night). Reporting the problem constitutes permission for the Facilities Management staff or crew or other appropriate professionals to enter your room to try to fix the problem. Facilities Management will leave you a note telling you that they were there. Crews are required, by policy, to lock the door of any room they enter when they leave.
Do not block the heating/cooling fan coil elements or vents. This could cause your room to heat and/or cool improperly and could damage the heating unit. Do not hang or attach anything from any heating/cooling ductwork or vent as this could cause damage to the systems.
Due to the likelihood of property damage and the potential for personal injury, ball playing, water guns, skateboarding, bike riding and "horseplay" are not permitted inside the residence halls.
You will be issued a key to your room when you check-in at the start of the academic year. If you change rooms, you need to return your original key and check out a new key with your RD. DO NOT just switch keys. At the end of the year you must return your key following the posted checkout procedures. If you do not return a key, return it after the deadline, or return the wrong key, you will be billed $50 and the room will be re-keyed.
Loft kits can be requested; however, the college only keeps a limited number of these kits in stock so they are distributed on a first come first serve basis. Students are limited to one loft kit per room and if interested can request them from the RD. The fine for lofts that are not dissembled by residents upon check-out is $25.
Cats and dogs are not permitted inside any residence hall at any time. Resident students may not maintain a prohibited pet anywhere on campus including vehicles or tents. Dogs may not be tethered on residence hall porches or decks. Fish and small caged animals including hamsters, gerbils, domesticated mice and rats, guinea pigs, lizards, non-venomous snakes and spiders, and non-snapping turtles (no rabbits, ferrets or birds) are permitted with a written pet contract including the signature of the roommate. The contract can be obtained from and must be filed with the residence director (RD).
One small tank or cage is permitted per person. Tanks and cages must be kept clean and provide enough living space for the animal(s) they house, but be no larger than a 10 gallon size or 3 ft. X 2 ft. X 2 ft. Abandonment, neglect, or mistreatment of any pet by any member of the community will not be tolerated and may result in disciplinary action. No pet is allowed to become a nuisance to the community. A nuisance is defined as, but not limited to, excessive noise, malodorous, causing physical harm to humans or other animals, and/or destruction of property. Pets are never allowed in any common areas and must be caged or under direct control at all times.
During any extended campus break (winter or summer) in which the pet owner will be away it is expected that the pet will be removed from campus. During shorter breaks (fall, Thanksgiving, or spring) in which the pet owner will be away, the pet must be removed from the campus or the owner will need to make arrangements with another student to provide daily care for the animal. Regardless of the circumstances, the pet owner is ultimately responsible for the pet.
Having a prohibited pet in the residence hall may result in the loss of college housing. Violations of the guidelines outlined in the pet contract will result in the immediate revocation of pet privileges. Students will be required to pay for any damage or additional maintenance associated with the presence of a pet in the residence hall and disciplinary action may also be taken if problems arise. Repeated violations will be referred to the Conduct Board.
While there are set quiet hours (Sunday- Thursday - 10 PM- 8 AM; Friday & Saturday - 1AM- 9 AM), residents need to be considerate of each other 24 hours a day. During quiet hours, voices/music in your room should not be audible outside of your room. Conversely, music and conversation from lounges, halls, and the outdoors should not be audible in rooms. Halls or units may, by majority vote, extend quiet hours.
In recognition of how sound travels and in respect to our community, loud and/or amplified music and drumming are not permitted in residence halls, and permitted only in residential areas during daylight hours and with special permission at college sponsored events with an event contract.
A student's housing assignment may be changed as a result of conflict or violation of community living standards or other campus needs.
Students are encouraged to personalize their room to make it their home. However, hanging posters and pictures should not damage walls, ceilings, or doors. Students are expected to co-exist with their roommate; limit personalization to each side of the wall space. Decorations should not be offensive to your roommate. To prevent damage to walls, use poster tack clay (available at the Bookstore) instead of tacks, nails, screws, or eyehooks. For fire safety reasons, tapestries, hanging fabric, and/or flags should be limited to 4' x 6', secured at 4 corners, and are limited to one per wall and none on ceilings. Decorations of any kind should not interfere with fire safety equipment.
The College respects the privacy of students living in residence halls. However, the college reserves the right to enter student rooms and/or suites if there is reason to think that someone is hurt or in danger, that college property is being damaged, when maintenance or repairs are necessary, that college rules are being violated or suspected to be violated, and for regular health and safety inspections. Public Safety may also enter student rooms and/or suites to conduct regular fire safety equipment checks and any violations of policy will be reported.
If there is reasonable belief that college policy or local, state or federal law is being violated, College officials may search your room. The Dean of Students, the Director of Residence Life, or the Director of Public Safety must authorize a search. There will be at least two staff members present during a search with at least one being a member of the Student Life staff. Efforts will be made to see that the student(s) living in the room is also present. The student(s) will be asked to open drawers, luggage, lockers, etc. If the student(s) chooses not to cooperate, the authorized staff will still continue the search. Law Enforcement officials from off campus need a search warrant or your permission to search your room.
For safety reasons, screens are not to be opened or removed from windows. Ledges are not to be used for storage, nor are students allowed to throw any item or hang items such as aerials, antennas, cables, flags, bird feeders, or planter boxes out of any window. Removal of screens will result in a reinstallation and repair/replacement charge.
Smoking is prohibited in all student rooms and inside all campus buildings by order of Buncombe County law. Smoking is also prohibited within 25 feet of any campus building including all residence halls. On central campus, smoking is allowed in designated smoking shelters only (see also Tobacco and Smoking section found within 6.0).
For the safety, security and privacy of residents, door to door solicitation is prohibited within the residence halls. This includes but is not limited to distribution of handbills, circulars, advertisements, papers or other materials. Students who wish to distribute or sell items door to door within the residence halls should have approval by the Dean of Students. Report solicitors to your RA, RD, or Public Safety officer immediately.
For storage of items such as boxes, luggage, plastic storage bins, and backpacks, during the academic year, most residence halls have a locked room with limited storage space. Your RA or RD can unlock storage for you during duty hours. For summer storage, items (other than furniture) can be placed in the storage room of the hall where you will be living the next academic year. It is expected that students limit their summer storage needs to three items. All items should be clean, contained and labeled. Storage rooms will be emptied and cleaned during the first week of classes in the fall and the last week in the spring. Anything that is left in storage on Friday of the first week of classes or Monday of the last week will be thrown away, given to the Free Store or sold at the annual Storage Sale. The College is NOT responsible for loss or damage to stored items. Summer storage is inaccessible until classes resume in the fall.
All on-campus events or socials where alcohol will be present need to be registered and an Event Contract must be filed. This includes any event in a public area including common spaces in a residence hall and also any gathering in a residence hall where there are more than sixteen people in an eight person suite (max. 32), more than twelve people in a four or six person suite/apartment (max. 25), more than eight people in a double room (max. 10), or more than four people in a single room (max. 8). For all events public or private, the students planning the event will work with the Area Coordinator-Health Educator, and submit an event contract. For events in residence halls, students will need to hold a hall meeting and get additional approval through their RD.
Beer bongs, alcoholic punch bowls, party balls, kegs (empty or full), "hall crawls", and selling invitations/charging admission are not permitted in the residence halls.
Residence halls are open to the residents of that building and their escorted guests. A guest is defined as anyone not assigned to that room by the Housing Office. A hall (wing or floor) may by majority vote to limit the hours when guests are permitted. Hosts are responsible for the behavior of their guests. Students who were suspended from the college for academic, work, or conduct reasons may not visit the residence halls (or elsewhere on campus) without the written permission of the Dean of Students. Both roommates may be held responsible for hosting a suspended student.
With the permission of your RD and your roommate, you may host an overnight guest. If your roommate does not wish to have a guest in their room, their right to privacy has priority over your wish to have a guest. Overnight guests may stay only three nights per semester (this means three nights on campus, not three nights per host). In special circumstances, with your RD's permission, your guest may extend their stay. Only students with on-campus work contracts may live or spend nights in the residence hall during breaks. All guests in the residence halls must have a resident student as a host and be accompanied by that host at all times. Any guest without a host may be asked to leave and escorted from the campus.
Residence Hall meetings address issues of residential life (such as check-out procedures, event policies, and quiet hours), or campus concerns (such as sexual harassment or security). Students who miss required meetings could be fined $15 or required to perform service to the residential community.