· Address issues raised via email and direct concerns to the appropriate persons. This includes both my personal account as well as the Work Program Office’s account.
· Oversee student time keeping.
o I email reminders to crew supervisors to approve/reject timecards.*
o I use CampusWeb to post new timecards for all campus crews.
o I monitor uner- and over-time for students by running reports and emailing students and their supervisors.*
o I fix glitches with timecards, delete redundant timecards, and generate new timecards when needed.*
*Often times these tasks can be carried out with the help of student crew workers*
· Approve student timecards for the Work Program Office Crew members. Always Mondays before noon!
· Coordinate with student crew members about ongoing or new projects. This involves planning, preparation, and guidance/instruction time.
o I help supervise and monitor student workers and make sure they keep up with chores and projects.
· Monitor students identified as needing early support to ensure they are up to par with work hours. Along with checking work hours, I call and email supervisors to check on stuggling students. I represent the Work Program at Early Support meetings every Monday from 3:00 - 5:00 pm.
· Review and issue work credit for students. This takes more time than you might think!
· Facilitate employee tax verification for all student workers (i.e: NC-4, W-4, and I-9s). I also run all students through Homeland Security's E-Verification program.
· Manage Work Program Office accounting. This includes: being responsible for credit card reconciliation, monitoring purchase orders and check requests, facilitating the Dean’s approval on accounting matters, and keeping up with the Work Program Office’s departmental budget.
· Assist students, faculty, staff, and visitors who come by the Log Cabin with questions. This often means helping them make appointments with the Dean of Work or Director of Work Learning. I also help schedule office-wide and department-wide meetings.