Warren Wilson College COVID-19 Guidelines to Reopening 

Click here for “Owl in this Together: WWC COVID-19 Guidelines to Reopening,” a document that shares the significant updates, protocols, and plans determined as of June 30, 2020.

Academics

  • How can I still submit add/drop form?

    The term 4 “drop” deadline is extended through Tuesday, March 17. Students may drop a term 4 course in myWWC. If there are technical difficulties, please email term 4 drop to registrar@warren-wilson.edu. Requirements for full-time status are still in place and financial aid is based on a full-time load.

  • Do I still have to declare a major to register?

    No. The major declaration requirement for rising juniors is temporarily suspended.

  • How can I withdraw from a class if I can’t get my instructor’s signature?

    The Registrar is preparing to launch an online version of the “withdrawal” form. The Spring semester withdrawal period will be extended through 4:30pm, Wednesday, March 25th.

  • How will we complete art, service-learning and other in-person based courses?

    Instructors have notified students in each of their courses of remote instruction alternatives.

  • Will registrar forms be available online?

    Several important forms are available online. Students may send queries to registrar@warren-wilson.edu.

  • Will we be accepting online signatures on forms (registrar).

    Yes.

  • Are all of the academic deadlines for the semester still the same?

    Any changes to deadlines will be published on this FAQ and sent to student-l.

  • Will the library be open? How can library services be accessed?

    Beginning on Thursday, March 18, Ellison Library will operate as Ellison Virtual Library.

    The physical library will remain closed until further notice.

    Please note: To support students who remain on campus, the 24/7 Cole Study Room will remain open via card swipe. Please exercise social distancing in the room as much as possible.

    While our building is closed, the Ellison Virtual Library is offering ample support for teaching and research. Research assistance is available via 24/7 Live Chat; librarians can be reached via the Ask a Librarian link on the library homepage, and instructions for how to access licensed content are provided via the link, Off-Campus Database Access. All can be found in the prominent purple textbox on the library homepage (https://www.warren-wilson.edu/academics/library/).

    We recommend that students not rely on interlibrary loan services, as many libraries around the country no longer lend physical materials and the lending of digital articles may also slow down. Teresa Imfeld (timfeld@warren-wilson.edu) may be able to advise on an individual basis.

    Instructors may contact librarians (Mei Mah (mmah@warren-wilson.edu), David O. Bradshaw (dbrshaw@warren-wilson.edu), Brian Conlan (bconlan@warren-wilson.edu), Chris Nugent (nugent@warren-wilson.edu) with virtual research instruction needs for their classes.

    Please direct any questions regarding materials in the archives to Diana Sanderson (dsanderson@warren-wilson.edu).

    BK Segall (BKsegall@warren-wilson.edu) can advise on circulation issues.

    Contact Chris Nugent (nugent@warren-wilson.edu) with any and all concerns relating to library services.

  • Is commencement still happening?
    It has become clear that we will not be able to gather in large groups for several more months, and that our responsibility is to do our part to stop the spread of this virus.
    On May 9, 2020, at 1 p.m., we will celebrate a virtual commencement, making it as special for our seniors and their families as we possibly can. Then, in May of 2021, we invite all of our graduated seniors to return to campus to walk in that commencement and celebrate with the Class of 2021. This year’s planned speaker, Andrew Revkin, noted science and environment journalist, has agreed to speak at the 2021 commencement.
    Commencement will be shown over our Warren Wilson YouTube Channel:
      https://www.youtube.com/channel/UCLGdhpOrW_7RmvImSeMRe4A  You can subscribe this week and be all ready for your viewing parties next week.
    The final link will be emailed to students this week, along with the Google Hangouts for any Departmental “Receptions” that will follow the ceremony.  It’s such a special time for the class of 2020 and we hope there will be thousands of guests sharing in the celebration!
  • Is there a Pass/Fail policy for this semester?

    Warren Wilson College has adopted a Credit/No Credit (CR/NCR) option for all Spring 2020 Term 4 and 15-week semester classes. Professors will assign letter grades for all classes, and by default that letter grade will be entered into the transcript. Students will be given a one-week window after grades are posted to opt for Credit or No Credit rather than the letter grade, and they will be able to select this option for each class independently. With this option, courses assigned a D- or higher will be converted to “Credit”. Those courses will count toward total credit hours, gen ed credit, and credit toward courses required for the major, but they will not be calculated into the GPA. If students choose the CR/NCR option, courses assigned a letter grade of F will be indicated as “No Credit” on the transcript. Courses with NCR will be included in attempted credits, but will not count toward total earned credit hours, gen ed credit, or for courses required in the major. They also will not be calculated into the GPA.

  • How can I choose the Credit/No Credit option?

    Students will be given a one-week window after grades are posted to opt for Credit or No Credit rather than the letter grade, and you will be able to select this option for each class independently. In order to make this choice, you will need to access the “Credit/No Credit Form” on the Registrar’s website beginning May 1. 

    • Graduating seniors: The deadline to submit the Credit/No Credit Form is 5 p.m. EST, Wednesday, May 6.
    • All other students: The deadline to submit a Credit/No Credit Form is 5 p.m. EST, Friday, May 15.
  • What happens if I don’t choose the Credit/No Credit Option?

    The letter grade that you receive in the course will be on your transcript.

  • Will choosing the Credit/No Credit option affect my Financial Aid?

    Possibly. It’s always a good idea to consult the Financial Aid Office about your particular situation. Students still need to complete 67% of their attempted credits (semester and cumulative) to make satisfactory academic progress (SAP) for financial aid eligibility and students will still need to make the GPA required (both semester and cumulatively) according to the SAP policy (found here).  A “No credit” choice, in place of an F, does not count toward credits earned. Still, it’s better to choose “no credit” over an F to help your GPA. If you’re concerned that choosing “no credit” in multiple courses will put you under the 67% threshold, you should consider that if you are a student in good standing (you are not currently on academic probation or financial aid warning), then even if you drop below 67% credits earned this semester, you would be on financial aid warning in the fall. Your aid continues for the semester that you are on financial aid warning.

     

    Please note, however, that if you are on Financial Aid (FA) warning for spring 2020 and do not make SAP this semester according to current FA policy standards, you will be placed on FA Probation for fall 2020. If you are placed on FA probation, in order to continue your FA, you must appeal with appropriate documentation that explains why you did not make SAP. You must also develop an academic plan with Academic Support. Your appeal must include specific, detailed reasons and supporting documentation that demonstrates why you did not meet the SAP requirements. If you have questions about what documentation is required and/or needed, please email, call, or text the Financial Aid Office. 

    finaid@warren-wilson.edu

    call or text:  828.771.2082

  • Do I need to check with my major advisor and/or Integrated Advising Coach before choosing the Credit/No Credit option?

    If any of the following apply to you, we STRONGLY ENCOURAGE you to be in touch with your Integrated Advising Coach and/or Major Advisor before making the decision to elect the Credit/No Credit option:

    • Student-athletes  
    • Students on Academic Probation
    • Students with a cumulative and/or semester GPA of 2.0 or below 
  • If my course was originally Pass/Fail, can I still choose Credit/No Credit?

    Yes. Your instructor will submit a P or F, just as instructors are submitting letter grades for other courses. You will not benefit further from changing a P grade to a Credit grade. Both count for credit but do not affect your GPA. However, if you earn an F in a P/F course, you will want to opt for the No Credit. Remember, though, that some P/F courses are intended to set you up for success in the next level course in the area. If, for example, you opt for a No Credit in place of an F in Principles of Chemistry, you will need to successfully complete that course in another semester before moving on to the next course level.

  • If I earn a D- in a class required for my major and choose the Credit/No Credit Option (thus getting credit), will it count towards my major?

    Yes.  However, if you earn a grade in the D range (D+ – D-), it is important to understand how this might affect your ability to succeed in higher-level courses in your major.  This is particularly important if this course is a pre-requisite to a higher-level course in your major.  In this case, we strongly suggest that before taking that higher-level course you discuss what preparation is necessary to succeed in it. You may ask the department chair or your instructor.

  • If I earn Fs in multiple courses and choose the Credit/No Credit option (thus, not getting credit) for those courses, could I still be academically suspended?

    The academic administration and Scholastic Standards committee are adopting an outlook of great leniency this semester. As the Credit/No Credit option won’t affect your GPA, it will not lead to academic probation or suspension. The only ways a student could be eligible for academic suspension are as follows: 1) they choose to keep letter grades that lower their GPA, rather than opting for Credit/No Credit; 2) they were already below the GPA for suspension after Fall 2019 and successfully appealed to remain at Warren Wilson for Spring 2020 on academic probation. Even if a student is in this rare category, there will be leniency in the committee’s deliberations. Remember, though, that students whose GPAs fall beneath the required levels will still need to consult with the Financial Aid office about their FA status.

  • Will electing the Credit/No Credit option affect my ability to get into the graduate school of my choice?

    Higher education news sources indicate that most graduate and professional schools will recognize “CR” and “P” grades for this semester. Still, if you decide to opt for a grade of “credit” in one or more courses, you might look for ways to include narrative comments on your performance in those courses by, for example, asking a faculty member to address the course specifically in a letter of recommendation to graduate school.

  • What questions should I consider when trying to decide if I should elect the Credit/No Credit option? All of these are questions you can discuss with your Integrated Advising Coach, Major Advisor, and/or Financial Aid.
    • Am I a student-athlete? If so, will I still be able to meet the GPA threshold for eligibility to play? 
    • Am I on academic probation from a previous semester? If so, will I be able to meet the GPA threshold to make satisfactory academic progress? Also, see question above about academic suspension.
    • Am I on academic warning?  If so, will I be able to come off of academic warning?
    • Does the letter grade help or hurt my cumulative GPA?  
      • For each course, you may wish to use this simple test to decide if you want to take the lettergrade or CR.  If the lettergrade is higher than your current GPA, then it may make sense to take the letter grade to raise your GPA
    • Do I have a history of financial aid warning or financial aid probation? If so, it is important to discuss with your Integrated Advising Coach or Major Advisor and Financial Aid Office how a Credit/No Credit option will affect your financial aid. Also, see question above about Financial Aid.
    • Am I considering graduate school or professional schools? If so, see question above about graduate/professional school.

     


Work


Community Engagement


Residence Life

  • Now that residence halls are closing, do I need to plan to move out completely?

    YES, all residential students still living on campus must be moved out by 5pm on Friday, March 20. For those who left campus already but did not move out, see the question below. If you have a hardship concern that affects your ability to leave campus by this deadline you have two options.

    1. You can request an extension for the move out deadline up until Sunday at noon using this form.
    2. You can request hardship housing beyond Sunday using this form. Hardship housing will be very limited, students will need to relocate once approved, will not be allowed any guests, and on campus services will also be very limited.

    Express Checkout Process:

    When checking out of the residence halls, please follow these steps:

    1. Pack up and clear out your room entirely. Should you need storage access please see below for how to access it*
    2. Please make sure all waste goes into a bagged container. We are adding extra trash bins to each trash area, so that hopefully no bins overflow.  Trash should be collected on a daily basis.
    3. PLEASE DO NOT CREATE YOUR OWN FREE PILES. Larger barrels for freestore donations are being placed in each residence hall. Put your freestore donations in these bins.
    4. Use our trash liners. If you would like trash bags to either pack your belongings or to bag trash in your rooms, please take some from our closets. We will deliver extra liners to each campus laundry room after bin distribution.
    5. Close and lock your bedroom and/or suite door as well as all windows.
    6. Place your key in the yellow envelope that was delivered to your room by your RA.
    7. Return the key packets to DODGE (drop box on side door if Dodge isn’t open).
      • If you cannot come by Dodge, please slide the key packets under your RA’s door.

    No students can leave belongings in their rooms over the summer or return to campus once they leave. We house other groups during the summer.
    *Resident students who wish to store their belongings on campus should call Dodge House between 8am and 8pm. After 8pm call their RA on Duty. The storage guidelines for on campus storage are three boxes or bins labeled with the student’s name.

    For additional move out resources click here.

  • What if I left prior to the decision to close the residence halls and didn’t fully move my belongings out?

    You have two options to gather your belongings:

    1. You can come prior to March 22 to fully pack up and move out without needing an appointment.
    2. You can make an appointment sometime between March 22 and May 10*, by contacting the Office of Residence Life at least 48 hours in advance using one of the methods below. We will not be offering move out appointments over the weekends during this time due to limited staffing.

    Please email housing@warren-wilson.edu or call (828) 771-3800, (828) 771-5813, (828) 771-5849, or (828) 771-3803 if you have questions or would like to make an appointment to gather your belongings. Your call will be returned within 24hrs.

    *At this time we have no way to predict what will be possible in the coming weeks. We are in no way trying to contradict current recommendations for safety and are trying our best to stay as flexible as possible for our students.

  • How do I forward my mail?

    Use the post office Change of Address Form. or contact Andrew Mercurio at almercurio@warren-wilson.edu.


Accessing Services & Resources Remotely

  • Academic Support and Disability Access

    Deborah Braden – Available for Academic Support (virtual academic counseling – time management – study strategies) and Disability Access

    Director of Disability Access

    828-771-3791

    dbraden@warren-wilson.edu

    Schedule a meeting with me

    Once the appointment time is booked, I will be in touch via email about the platform we will use for our virtual meeting – I am available via phone, Facetime/Google Hangouts and email.

     

    Lyn O’Hare – Available for Academic Support (virtual academic counseling – time management – study strategies) and connecting to tutoring

    Associate Dean of Educational Access and Academic Support

    828-771-3012

    lohare@warren-wilson.edu

    Schedule a Meeting with Me

    Once the appointment time is booked, I will be in touch via email about the platform we will use for our virtual meeting – I am available via phone, Facetime/Google Hangouts and email.

     

    Virtual tutoring will be available through these departments or areas: 

    Chemistry – for questions about accessing the tutoring, please contact Langdon Martin, lmartin@warren-wilson.edu

    Math – for questions about accessing the tutoring, please contact Holly Rosson, hrosson@warren-wilson.edu

    Biology – for questions about accessing the tutoring, please contact Jill Arnold, jarnold@warren-wilson.edu

    Psychology – for questions about accessing the tutoring, please contact Christina Reitz-Krueger, creitz-krueger@warren-wilson.edu

    Accounting  – for questions about accessing the tutoring, please contact Wendy Seligmann, wseligmann@warren-wilson.edu

    Spanish – for questions about accessing the tutoring, please contact Christine Swoap, cswoap@warren-wilson.edu

     

    Here is an intro video about online learning – it is basic – but the advice is sound!

    Online learning: Keys to success

    https://www.youtube.com/watch?v=rnDyAc64JU4

    Writing Studio

    The Writing Studio is open for online sessions, primarily led by faculty–Julie Wilson and Jimena Novaro. We encourage you to schedule online sessions for assistance understanding your assignments, coming up with ideas, outlining, drafting, revising, or proofreading.

    You have options for these sessions. You may send a draft of your work for written feedback. Or, at any stage in the writing process, you may schedule an hour session via video, audio, or text chatting. We may use google docs in our sessions.

    Schedule your session through My WWC – Academics – Writing Studio

  • Career Development and Internships

    We are eager to set up virtual meetings with you. What a perfect time to focus on your career planning and internship needs.

    Hannah Richardson – Internships, job searching, resumes, and interviews

    Director of Internships

    828-771-3815

    hrichardson@warren-wilson.edu

    Schedule an appointment with me!

    Once the appointment time is booked, I will be in touch via email about the platform we will use for our virtual meeting – I am available via phone, Facetime/Google Hangouts and email.

     

    Wendy Seligmann – Career planning, graduate and professional school information, job search strategies, resumes,cover letters and interviewing

    Associate Dean of Career Development and Faculty in Business

    929-771-3033

    wseligmann@warren-wilson.edu

    https://wendyseligmann.youcanbook.me/

    Once the appointment time is booked, I will be in touch via email about the platform we will use for our virtual meeting – I am available via phone, Facetime/Google Hangouts and email.

     

    Check out THIS page for career development and internship resources and tip sheets This includes sample resumes and cover letters, as well as, many links for job searching assistance.

    Prepping for internships this summer or professional opportunities next year?:

  • Counseling

    We will be beginning teletherapy sessions starting Monday, March 16. Even if you are off-campus, you are welcome to schedule an appointment with us.

    If you wish to schedule an appointment, please still use the following link to schedule. https://www.therapyportal.com/p/warrenwilson/

    Your counselor will then be in touch via email the day of your appointment with the link to connect to teletherapy. This link will be from a HIPAA compliant service called Doxy. Once you click on the link the program will ask you to sign in. After you have signed in, your counselor can open the chat room and begin the session. This service is completely confidential, and no download is required just simply click on the link.

  • Financial Aid

    The Financial Aid Office will have an alternative scheduling plan in place, and it is detailed below for the timeframe of March 13 to April 10.

    If you wish to speak with the Financial Aid Office, please use the following methods during this time:

    Email us at finaid@warren-wilson.edu

    Google hangout: finaid@warren-wilson.edu

    Phone us at 828-771-2082

    Text us at 828-771-2082

    You can book a phone appointment with us by clicking here

    **One of the quickest ways to get information about your financial aid is to log in to your Net Partner account by clicking here.

  • Health Center

    Students who are still on campus and are presenting any or all of the symptoms of COVID-19 should not visit the Health Center. Instead, please call one of the following for initial screening:

    • During normal business hours 9-5pm: call the Health Center at 828-771-2053
    • Between 5-8pm weekdays and weekends 7am-8pm: call Public Safety at 828-230-4592
    • Between the hours of 8pm-7am: call the RA on duty for your area:
      • Sage Circle: 828-357-7243
      • Central Zone – Villages, Sunderland, Vining: 828-675-8455
      • Ballfields: 828-571-0050

    The Health Center is still open for students seeking routine medical help as well.

  • Integrated Advising

    Integrated Advising Coaches are available through phone, email, google hangouts and gchat. Contact information is available on the CIAC: Integrated Advising myWWC page.

  • Student Accounts

    Beginning Monday, the Student Accounts office will be shifting to virtual appointment sessions, via phone. We highly encourage you to schedule an appointment to discuss issues regarding your student account between the hours of 9am through noon, Monday-Friday here: Book an appointment with me

    We will place the call to you at the desired scheduled time, at the phone number you have indicated.

    If these hours of availability are not convenient, then please feel free to contact us at studentaccounts@warren-wilson.edu. Student accounts can be reached at 828-771-2061 or 828-771-2062.

  • Will students be refunded for room and board?

    Warren Wilson will offer students a prorated refund of room and board. We are committed to issuing refunds as quickly as possible, and we hope to announce a specific timeline in the coming weeks. Students will receive an electronic form from the Finance and Accounting Department by April 10 that will be used to gather information needed for the refund process. The refund will first settle any outstanding balance due and then the remainder would be refunded if there is a credit.


General