Steps to Orientation: Spring 2024

Congratulations again on your acceptance to Warren Wilson College. Your admission is a reflection of your hard work and shared values. We’re excited to work with you on the next steps.

Connect with us on Instagram @warrenwilsoncollegeadmissions. Don’t forget to use the hashtags #warrenwilsonbound #wwcowls and #warrenwilsoncollege. Maybe we’ll add you to our story!

Below you will find the necessary steps to complete your WWC Enrollment. Click an item to view detailed instructions. Items that aren’t linked are coming soon! Failure to complete items by their deadlines may impact your ability to move onto campus.

All the Details

  1. Newly Admitted?

    If you’ve been accepted to Warren Wilson and are ready to commit, please pay your $300 enrollment deposit online now. Your deposit is nonrefundable and will go straight to your first semester’s bill. Note that you will need to have or setup your WWC Admissions Portal login. Can’t get your login to work? Drop us a line and we’ll be glad to help.

    Once you’ve logged in, fill out the Offer of Admission Reply Form (if you haven’t already). After that, you will see a new item on your Application Status Page that says, “Enrollment Deposit – Submit Payment for $307.80 USD,” which is where you can pay online with a credit card. (The additional $7.80 is a 2.6% processing fee for credit card payments.)

    ​​​​​​​You can also send a check in the mail made payable to: Warren Wilson College. Send it to:

    Office of Admission
    PO Box 9000
    Asheville, NC 28815-9000

    Please put the student’s name on the memo section of the check. You’ll receive a confirmation email when we receive it.

  2. Complete Your Financial Aid

    Complete the FAFSA, and (if applicable) verification process and/or North Carolina residency determination.

    • If you have not completed the FAFSA, you will only be eligible for merit-based scholarships.  If you would like to apply for need-based aid, including federal, state, and institutional aid, then you must complete a FAFSA.
    • If you are selected for FAFSA verification, you must complete that process before you receive a final financial aid offer.  Note the verification process can can take weeks — don’t procrastinate!
    • North Carolina residents must complete and be approved for NC residency on the state NC Residency Determination Service (RDS) website before being eligible for NC need-based aid and the Warren Wilson College NC Free Tuition program.
    • If you’re accepting your students loans, you must complete all loan paperwork before funds can be disbursed.
    • For help, contact the Financial Aid Office (phone or text) (828) 771-2082 or email

  3. Review FERPA (Family Educational Rights and Privacy Act) and complete permission form

    The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law that pertains to the release of and access to student educational records. The law, which seeks to protect the rights of students and to ensure the privacy and accuracy of education records, applies to all schools that receive funds under applicable programs administered by the U.S. Department of Education.

    FERPA restricts the ability of WWC from releasing student information (including financial and academic records) to anyone, including a parent, guardian, or family member who hasn’t been authorized by the student.  This means that a student must authorize their parent or family member to view their student account, grade reports, or to speak with college personnel about non-medical issues relating to their attendance at Warren Wilson.

    Review FERPA and complete WWC FERPA Permissions Form

    Contact if you have any questions

  4. Accept or Decline your student loan offer in the Financial Aid Portal

    If you haven’t already done so, log in to the Financial Aid Portal to view any pending requirements needed to finalize your financial aid. Once all pending requirements have been satisfied the Financial Aid Office can begin to process your financial aid offer.

    Your financial aid is not finalized until you accept or decline your student loan offer in the Financial Aid Portal.

    Federal Student Loans cannot be applied to your student account billing statement until you accept OR decline each of your offer(s) listed and complete Entrance Counseling and a Master Promissory Note (MPN)

    You can find more information about the Financial Aid Portal and how to login here.

    Contact (828) 771-2082 or if you have questions.

  5. Complete your health insurance waiver

    You’re required to have health insurance to attend WWC. Warren Wilson enrolls you in a CIGNA plan and adds the charge to your bill automatically unless this coverage is waived. The waiver must be completed by February 1st or the charge will not be reversed.

    CIGNA health insurance provides coverage until 7/31/2024. CIGNA is the insurance company and CHP / Wellfleet is the plan administrator (for managing benefits, claims, and communications).

    If you have health insurance already, complete the waiver to cancel enrollment and reverse the charge for our student health insurance.

    • Go to Wellfleet Student Insurance
    • Choose Waive and then Waive Online. Follow the instructions to create an account.
    • Use your WWC email address.
    • Enter your insurance information.
    • Make sure you receive confirmation from CHP / Wellfleet that your waiver was approved.
    • If the charge is not removed from your Student Account within 5 business days then your waiver has not been approved. Log into your CHP / Wellfleet account to complete the waiver process.

    Are you considering competing on a varsity sports team? If so, you can learn more about athletic insurance coverage here.

    For more information or questions, email or call (828) 771-3800.

  6. Pay Your First Semester Bill

    Spring Semester bills are issued by November 15th with payment due December 15th. A billing packet will be emailed to you that provides you with a statement for your first semester along with helpful instructions about ensuring your financial aid is applied, payment plans, and payment options.

    NOTE: Completing the Health Insurance Waiver (above) will reverse the charge for student health insurance.

    Contact (828) 771-2062 or email if you have any questions.

  7. Setup Your WWC login credentials and email

    Your WWC student ID number, username, and temporary password will be emailed to your personal email address (the one where you regularly receive our emails).

    You cannot login to your new Gmail account until you set up your login credentials with the instructions below.

    Setting up Your Credentials

    • Grab your email with your username, temporary password, and student ID number.
    • Go to and click yellow text that says “Click Here to Update your Password.” Do NOT click the “Reset My Password” text that is further down the page.
    • Login and follow the instructions to set up your recovery email address, define your security questions, and change your password to a permanent one. Now the temporary password in your email will no longer work for any of the College systems — use your new password instead.
    • Give the system 10-15 minutes to propagate your new login credentials to Gmail.

    Setup your WWC Email

    • Go to (or you can just go to Gmail).
    • If you see a ‘Sign in’ screen here asking you to enter an email address to login, then continue to the next step.  If you’re already signed in to Google with a personal email, then sign out.  Note: If you’re using Chrome and want to access multiple Google accounts at once, you can add a new profile. Search “Add a person to Chrome” to find out more.
    • Use your full email address (your and your new permanent password (the one you set up in the steps above) to sign in.
    • Check your email regularly.

    Contact if you have any questions.

  8. Send Us Your Official Documents.
    • For the following to be considered for course credit, where applicable, these documents must be provided:
      • Final, official transcripts showing proof of high school graduation (first year students only)
      • Official AP Scores
      • Official IB Scores
      • Final, official college transcripts (for dual enrolled students AND transfer students)

      Documentation can be sent or emailed to:

      CPO 6375
      PO Box 9000
      Asheville, NC 28815

      Contact if you have any questions.

  9. Complete Your Student Health Records

    You must be logged into your Warren Wilson Google account before you can access these forms – we recommend you use a computer and not a phone.

    Before you begin, make sure that you have a digital/scanned copy of your Immunization History ready to upload. Don’t procrastinate! You may need to visit your doctor before this can be completed, and the Student Health Record is required before you can attend classes.

    Complete your Student Health Record online.
    Contact if you have any questions.

  10. Register for Orientation & Move-In

    Orientation will run from the 11-15th with small group sessions all throughout the weekend.  New Student Move-In will be January 11th. Orientation is a mandatory time for you to learn all about campus life.

    Complete the orientation registration form. You will need to be logged into your student admissions portal to complete this form.

    Contact if you have any questions.

  11. Select your housing & meal plan (includes day students)

    The majority of our students live on campus. Participating in the residential community on campus, while also working on campus, is a critical component to a WWC education. Students who live on campus have been shown to be more engaged in campus life, therefore contributing positively to their experience in college, identity development, and in most cases achieving higher GPAs.

    Day/Commuter Students do not have to pay Room & Board but are assessed a $500 fee per semester and billed per meal in campus dining facilities and/or may purchase flex dollars. Students must be approved for day student status and still must complete the housing application. There are a few situations in which we allow new students to live off campus and commute to classes – these exemptions and policy details are available in the housing application.

    Complete the housing & meal plan form. You will need to be logged into your student admissions portal to complete this form.

    Contact if you have any questions.

    Meal Plan Options:

    The cost listed below includes a standard, double-occupancy room. Note that North Carolina Sales Tax is charged on meal plans, per NC Statute – tax details are available in the application linked below.

    Plan Cost Gladfelter Cowpie Hoot Loot
    PREMIUM Meal Plan $6,505 / semester Unlimited Meals 1 Scan / Meal $200
    PLUS Meal Plan $6,405 / semester Unlimited Meals 1 Scan / Meal $100
    OPEN DINING Meal Plan $6,305 / semester Unlimited Meals 1 Scan / Meal $25

  12. Complete Your Work Crew Application

    Applications for Incoming Student Crew Hiring will open on Monday, December 4th and close on Tuesday, January 2nd.

    1. Log into your myWWC account
    2. Visit the Student Employment Opportunities page
    3. Begin the online application process. When asked “Have you attended Warren Wilson College before?” make sure that you choose, “No. This will be my first semester at WWC.”
    4. Apply to 2-3 crews that interest you.

    Crew supervisors will be in touch with you after you apply to schedule brief interviews (they will contact you at your WWC email address).

    The Work Program Office will send out notifications to students who have been hired to crews – watch for a notification to your WWC email letting you know that you’ve been offered a position on a crew. A response is required to confirm an offer.

    Contact if you have any questions.

  13. Complete Your First-Year Workbook or Transfer Workbook

    The First Year or Transfer Workbook will take you about 15-20 minutes to complete and will help your Pre-Major Advisor get to know more about your motivations, background, and goals for your first semester at WWC. Please complete your workbook prior to your advising appointment.

    Start your First-Year Student Workbook OR Start Your Transfer Workbook

    Contact if you have any questions.

  14. Take Your Placement Tests

    At Warren Wilson College, we use placement tests to help determine the best level for you to begin your academic coursework. These tests are used to measure where you are right now. It’s important you take them seriously, but don’t feel pressure to study or prepare too much. Basically, we want a snapshot of where you are, so we know where you should start.

    These placement tests are hosted on our e-learning platform called Moodle. You will need to login to Moodle using your WWC username and password.

    Math Placement Exam

    Students are required to take the placement exam before registering for Mat 1520 Precalculus II, Mat 2410 Calculus I, or Mat 2420 Calculus II. All incoming students are welcome to take this test.

    There are 3 versions of the same exam. Unless you usually need more time on exams, complete exam A. If you think the result on Exam A does not capture your skills, review the following, then take Exam B.

    • Solving linear equations
    • Graphing linear functions
    • Using function notation
    • Exponential and logarithmic functions, and/or
    • Trig functions

    LENGTH: The exams are designed to take 1 hour. They must be taken in one sitting. Exams A and B time out after 2 hours. Exam C times out after 4 hours.

    Any questions about the Math Placement Exam or placement in math courses should be directed to Dr. Gretchen W. Whipple,

    NOTE: Have pencil and paper on hand. Test should be completed without a calculator.

    Chemistry Placement Exam

    Do you plan to study science at Warren Wilson? This includes natural science majors (chemistry, biology, etc.) and environmental science/studies students, as well as students interested in medical school or other health professions. If yes, you must take this test.

    If you are a Transfer Student considering a science major who hasn’t transferred in General Chemistry credit, you should also take this test.

    LENGTH: 80 minutes long and must be completed in one sitting.

    Spanish Placement Exam

    This test is for students who have studied Spanish in high school, speak it at home, or have spent time in a Spanish-speaking country. If you think you will take Spanish in college, you should take this test. Register with your WWC email address. Please know that you may only take the test once.

    If you have any questions regarding Spanish courses and the Spanish minor, please contact Christine Swoap at

    LENGTH: Untimed

    NOTE: The test’s password is: wwcollege

  15. Complete the self-guided Advising & Registration 101 presentation

    Set aside some time to work through this self-guided presentation where you will learn the basics of course registration. Specifically, you will gain knowledge about graduation requirements and learn how to search for classes to build your spring course schedule. Once you have completed the self-guided presentation, you will schedule a meeting with your assigned Pre-Major advisor for academic advising and registration clearance.

    Pre-Majors advisors will be assigned beginning November 13th. Once assigned, you will receive an email introducing you to your Pre-Major advisor.

    Contact if you have any questions.